Collaborating Using the Cloud

Submitted by Anonymous (not verified) on Thu, 01/13/2022 - 12:54
close up of business man working on laptop with a cloud-based document management system open, collaborating using the cloud for your remote or hybrid workforce

Looking for ways to boost document security? Need a better option for collaboration for your employees?  For a more proficient business workflow, consider cloud-based document management

Benefits of a Cloud-Based Document Management System

This extraordinary office technology has a plethora of benefits. Let's take a look at just a few of them. 

1. ReduceD Cost

When you use cloud-based document management, you can eliminate equipment purchases and some upfront expenses. With the ability to collaborate digitally and save to the cloud, you'll see fewer costs associated with things like paper, as your team won't need to constantly print to make changes. 

2. Better Security

Cloud storage offers several security levels over operational, physical, and networking components. It is also powered by recovery models and reliable backup. And as a result, your data is secured, and you don't have to worry about losing important information. 

3. File Sharing and Permissions

Stored documents are easily accessible to authorized staff with a cloud-based document management system, and it allows access anytime, anywhere. You can control who is given access, and you can change access permissions at any time. This makes it simple to track changes, send files, and monitor data sharing. 

4. Improved Organization

Employees can work better together on a document without needing to send an updated version to collaborators. Changes are saved and updated immediately in the cloud, giving your team better organization and time savings.  

5. Higher Levels of Participation 

No matter what your team is working on, documents can be shared with anyone in or out of your organization, meaning there are fewer barriers to participation. Cloud document management services have anywhere/everywhere access, so even those in another time zone or across the world can view or make changes, or access the most up-to-date version of important documents. 

6. Easier Scalability

Using a scalable cloud-based document management system allows your business to reduce the storage space, and your business can expand. Old methods of document storage required physical space—and a lot of it—making it more difficult to scale when documentation was required. Cloud storage frees up all your physical storage space—so it's not only easier to scale documentation, but gives you more space in the office for other things. 

7. Improved Large File Accessibility

Cloud computing solutions have the ability to deal with huge video or audio files that email servers can't handle.—email can usually only handle documents that are no larger than a few MB. With the cloud, you also don't have to send files that are large, and there is no delay in distribution or receipting. 

8. Real-Time Updates

Teams have the ability to work on projects, and they don't have to be in the same country, let alone the same room. Also, updates and edits appear in real-time and are accessible by everyone. 

Learn from the Experts

For more information about cloud-based document management and printer security, contact TC Technologies today!

 

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