How to Choose the Right Desktop Printer for Your Remote Employees

Young woman, remote employee working at laptop in a home office, with a desktop or multifunction printer in the background

Your office team is probably working from home (or perhaps a combination of home and office) these days, and so you've spent some time working on the right home office setups for everyone to keep them motivated and productive. No matter where your employees are working, they still need the same office functions like printing, copying, scanning, etc.

How can you support your teams with the equipment they need? We've got a breakdown here.

Essential Printer Priorities

First of all, you'll want to keep in mind a few priorities for home office printers for remote workers, for example:

  • Access to the same print functions as in the office
  • Reliable operations
  • Easy to use and integrate into the home office device network
  • Simple set up without IT support
  • Good value - high capacity toner and basic supplies agreements are helpful
  • Wifi connectivity

Starting with these priorities, you can talk with a vendor about the value of the equipment you need based on volume, use, etc.

The 'Need to Know' for Remote Workers

Remote workers have needs that are similar to the office but can easily be overlooked when they are off-site. In addition to the above priorities, you'll also want to consider specifics for a remote team, such as:

  • Printer security
  • Cloud connectivity and storage
  • Data backup schedule
  • Hard drive cleaning - computer and printer
  • Protected storage and access

Our Recommendation

A desktop printer is highly recommended for remote workers to ensure that your teams have everything they need in their home office. You're sure to find the printer that fits your needs (and your budget), from our large selection of available desktop/color printers. If you have any questions or would like to know more about how we can help support your remote workforce, contact us today!