Are your employees working from home? Do you wonder how you'll ever be able to improve document security when your best assets--your people--are spread around the city or even the world? You're not alone. Luckily, we've got four ideas for remote document security that are sure to help you craft a stronger approach.
4 Document Security Tips for Remote Work
The simple truth about document security is that it's never been easy--not even when we were all in the same buildings. Now many teams are working remotely or splitting their time between home offices and on-site cubicles, which means it's even more difficult to keep up with all those documents.
The good news is that switching to remote or hybrid work doesn't mean you have to give up on document security. Instead, you need to get clever and creative with tips like these:
Implement document management solutions
The simplest, most effective way to take control of document security is to get document management solutions on your side. Flexible, accessible, and easy to leverage even across multiple locations, document management gives you the tools you need to protect data in all its forms.
Make passwords fun
The days of simple passwords are over. Instead, it's up to you to make passwords more secure--and more fun. Encourage employees to come up with long, complex phrases to use as passwords instead of single words, and remind them not to use the same passwords for work devices as they do for personal devices.
Never use public Wi-Fi
Remote and hybrid work introduces the possibility of finishing tasks on the go--which, in turn, introduces the lure of public Wi-Fi. While this option might seem quick and easy, it's actually a huge document security risk. Tell employees to dodge this particular pitfall and only use secure, trusted networks for work.
Share the power of encryption
Encryption may seem like an everyday solution in the office, but at home, it can seem a little less accessible. Make sure your employees have the power of encryption at their fingertips so they feel secure sharing the company's sensitive data from their couches or home offices.
Although document security has always had its challenges, remote and hybrid work have made the situation far more complex. The good news is that you don't have to face these challenges alone. With solutions like document management--and a few helpful tips--you can keep company data safe no matter where your employees are creating, accessing, or sharing it from.
Worried about document security? Looking for more tech tips? Contact us today!